How to set up the perfect office environment

Buying any old selection of desks and chairs will not a good working environment make. To create an office space that is conducive to quality work and high employee morale, a certain investment of money and time will need to be made to ensure that you end up with functional solutions arranged in the most effective way.

Many small businesses do not fully appreciate the importance of thorough planning and informed purchasing when setting up their office space, learning through trial and error and losing both money and efficiency in the process. By understanding the best approach from the start, creating a productive office environment will be far less stressful and far more rewarding.

Understand your business

You may love the cool, ultra-modern office spaces you have seen showcased by vibrant corporations and hope to mimic the quirky way in which they arrange and decorate their spaces. However, if these designs are not relevant to your business, you may not only end up creating a confusing environment, but you may also send out the wrong message to both staff and potential customers alike. Furthermore, the more you focus on style above practicality, the less productive your environment will be and the more money you will throw away in the process.

Budget effectively

When designing a working environment, it will be vital to create a delicate balance between cost and quality. Spending too much will drain resources whilst opting for the cheapest furniture you can find may well leave your employees uncomfortable and far from fruitful. Search online for companies such as Furniture@Work who will offer you access to cost-effective furniture solutions that don’t compromise on comfort or functionality.

By opting to choose solutions that are too cheap, you will also risk paying out all over again for replacements in no time at all, and so the financial importance of getting the best quality furniture at the right price should not be overlooked. An ergonomic workspace will be worth its weight in gold, helping you get the most from your workforce and reducing the chances of employees needing time off to recuperate from work-related physical maladies.

Stay flexible

When planning your office make sure it is not TOO perfect. By utilising every inch of space you have in a very specific way, you could risk running into trouble as your business grows or your processes evolve. Make sure that the layout you choose and the furniture you buy allow you to roll with the proverbial punches and alter your office as changing circumstances dictate.

Flexibility will also be important for collaboration, helping you to make far more of meetings by arranging spaces accordingly and ensuring that work processes can change to incorporate new individuals as and when it may be necessary.

It’s not all about work

Work shouldn’t all be doom and gloom. The best office environments will be both aesthetically pleasing, filled with simple and attractive additions from flowers to artwork, and accommodating to your employee’s downtime too. Pay attention to areas such as staff rooms, offering comfortable and inspiring places for individuals to relax or even play games, and ensuring that they have access to food and drink to keep their energy and spirits up.

Finally, keep all spaces clean and ensure that employees have access to all the amenities they could need. By spending a little longer covering your bases from the start, you are likely to find that the investment you make is paid back in increased productivity – and a reduction in unnecessary outgoings – many times over.

Posted by on Jul 1 2014. Filed under Blog. You can follow any responses to this entry through the RSS 2.0. Both comments and pings are currently closed.

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